Privacy Policy

Privacy Policy of GeoInTime

GEOINTIME is committed to protecting your privacy. This Privacy Policy explains how your personal information is collected, used, and disclosed by GEOINTIME.

This Privacy Policy applies to our website and its associated subdomains (collectively, our “Service”). By accessing or using our Service, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and our Terms of Service.

Information Collection and Use

• For a better experience while using our Service, we may require you to provide certain personally identifiable information, including but not limited to your name, phone number, email, and country. The information collected will be used to contact or identify you.
• When you register an account, you may provide your name, address, phone number, email address, and company information.
• If users enable face recognition from their own device, we may acquire biometric data through our face recognition tool.
• We may collect your operating system, browser type, and Internet Protocol (IP) address.
• When you use the GeoInTime application, we record your time and attendance information.
• Whenever a user is required by their employer to log in using GPS location, we acquire location-based data (GPS coordinates) through our geolocation function.

Use of Your Personal Data

• To provide and maintain our Service, including monitoring the usage of our Service.
• To manage your registration and provide access to Service functionality available to registered users.
• For the performance of contracts relating to products, items, or services purchased through the Service.
• To contact you by email, push notification, or equivalent electronic communication regarding updates, functionality, services, and security notices.
• To provide news, special offers, and information about related services unless you have opted out.
• For business transfers, including mergers, restructuring, reorganization, dissolution, or sale of assets.
• For data analysis, identifying usage trends, evaluating campaigns, and improving our Service, products, marketing, and customer experience.

Customer Data Storage

• We take data security seriously and implement measures designed to protect information from unauthorized access, disclosure, or modification. SSL encryption is used to protect data transmitted over the internet.
• We store user data while an account is active to provide Services under the customer’s company contract. User data will be deleted from our servers once the organization and associated accounts are deleted.
• Security measures may include encryption at rest and in transit, access controls, firewalls, intrusion detection and prevention systems, high-availability components, regular reviews, backups, and secure deletion.
• No data security system is completely impenetrable, and information sent to or through the Services is provided at the user’s own risk.
• Only authorized GeoInTime staff may have access to user data. GeoInTime reserves the right to terminate access if account information is disclosed to an unauthorized third party.

Data Retention

• Personal information and attendance data are retained for the periods described below unless the customer’s company requests earlier deletion.
• User data remains available in the active database for 12 months.
• Archived backups may be created every 12 months and retained for 2–5 years in a semi-accessible archival system. Customers may receive notice before data is moved to the archive.
• After five years, data may be permanently deleted, with notice provided before permanent deletion.
• For monthly subscriptions suspended for non-payment, customers may have 15 days to access data, followed by an additional 30-day retention period before deletion.
• For yearly subscriptions suspended for non-payment, customers may have 30 days to access data, followed by an additional 60-day retention period before deletion.

Log Data

When you visit our Service, we may collect Log Data sent by your browser, including browser version, pages visited, date and time, time spent on pages, and other statistics.

Cookies

Cookies are small data files commonly used as anonymous unique identifiers. They are sent to your browser and stored on your device.

GeoInTime uses cookies to collect information and improve the Service. You may accept or refuse cookies, although refusing cookies may limit access to some parts of the Service.

Service Providers & Information Sharing

• We may employ third-party companies and individuals to facilitate the Service, provide the Service on our behalf, perform Service-related activities, or help analyze how the Service is used.
• These providers may access Personal Information only to perform assigned tasks and are obligated not to disclose or use it for other purposes.

Security

User information is accessible only to authorized GeoInTime employees. Data transmitted over networks is encrypted using appropriate industry-standard methods.

While GeoInTime uses commercially acceptable measures to protect Personal Information, no internet transmission or electronic storage method is completely secure, and absolute security cannot be guaranteed.

Links to Other Sites

Our Service may contain links to external websites that are not operated by GeoInTime. We recommend reviewing their privacy policies. GeoInTime is not responsible for the content, privacy policies, or practices of third-party websites or services.

Disclosure of Your Personal Data

• If GeoInTime is involved in a merger, acquisition, or asset sale, Personal Data may be transferred. Notice will be provided before transferred data becomes subject to a different privacy policy.
• GeoInTime may disclose Personal Data when required by law or in response to valid requests from public authorities.
• GeoInTime may also disclose Personal Data where necessary to comply with legal obligations, protect company rights or property, investigate wrongdoing, protect personal safety, or protect against legal liability.

Changes to This Privacy Policy

GeoInTime may update this Privacy Policy from time to time. Changes become effective when posted on the website, and users are encouraged to review this page periodically.

Contact Us

For questions or suggestions regarding this Privacy Policy, contact support@geointime.com.